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Squeeze the very most you can out of your upcoming banquet—both in terms of fundraising and “friend-raising”—with Banquet Planning from Scratch from Heartbeat International’s Kirk Walden. A long-time pregnancy help leader and full-time pregnancy help banquet speaker, Kirk’s tips and ideas come directly from life-affirming efforts just like yours.
Whether this is your first or 40th fundraising banquet, this manual is for you! If you read The WOW Banquet, you will find some similar ideas in here. But you will also find more. Much more.
Our Passion To Serve Our Commitment of Care and Competence Heartbeat International About This Manual About the Author
Chapter 1: Key Principles Key Principle 1: This is a Fundraising Dinner Key Principle 2: We Need a Mission Statement Key Principle 3: We Must Provide a Big Vision Key Principle 4: Our Event Should Finish in Two Hours Key Principle 5: We Must Reach Men Key Principle 6: We Must Invest in This Event Key Principle 7: Our Event is a Spiritual Endeavor
Chapter 2: First Decisions Crafting our Mission Statement Picking the Right Date Picking a Night of the Week Pick the Right Venue Pick a Time Decision: Speaker or No Speaker?
Chapter 3: Building Our Banquet Team The Banquet Organizational Chart Banquet Coordinator Venue coordinator Program Coordinator Prayer Coordinator Guest Fulfillment Coordinator
Chapter 4: Covering the Cost Ticket Sales: Up Front Funding Can Lower our Results Budget the Banquet Table Sales: Can be Effective but be Wary Sponsorships Underwriting: Fewer Asks, Larger Results? Finding Funding: Securing Underwriting for Our Event
Chapter 5: Be Our Guest Attendees We Would Love to See Attendees We Do Not Need Table Hosts Make the Difference Common Mistakes in Choosing Table Hosts The Search for Table Hosts Profiling Our Table Hosts The Final characteristic: No “Half” Couples What About Previous Table Hosts? Rating Our Table Hosts The CEO’s “Power Table” The Recruitment Process Our Table Host Reception Sets the Stage for a Great Event Table Host Banquet Night Packet The Invitation Process
Chapter 6: Catering and Food What’s for Dinner? A Look at our Food Service Catering: Table Service or Buffet? Caterers: Creating a Team Dynamic When a Buffet is Our Only Option Choosing Our Menu Setting the Table and “The Coffee Conundrum”
Chapter 7: Parallel Fundraising Events Silent Auctions Live Auctions Raffles Item Sales
Chapter 8: Our Program The Rule of 72 Rule of 72 Sample Timeline Rule of 72 Time Savers Rule of 72 Words & Phrases to Avoid Everyone on the Stage Matters Emcee (Master of Ceremonies) Music Our Invocation and Benediction Speakers CEO Tips Client Stories Introduction Ways to Tell Client Stories Client Story Tips Choosing Our Speaker Speaker Questions to Ask What Does Our Speaker Need from Us? The Appeal—Intro The Appeal—Elements of Success The Appeal—Our Commitment Card After The Appeal—Saying Goodnight Potholes to Avoid on the Road to a Successful Program
Chapter 9: Saying Thank You and Evaluating Our Success Thanking Our Donors Thanking Other Key Players Looking Ahead to Next Year Evaluation: Know Our Investment Evaluation: Know Our Income Evaluation: Know the Big Picture Evaluation: Break It Down and Solutions Emerge After the Analysis
Appendix Sample Fundraising Dinner Budget Table host Dessert Timeline Sample “Job Description” Sheet Sample Instruction Sheet: Whom Shall I Invite? Sample Previous Year Guest List Sample Questions and Answers Page Banquet Night: Sample Guest Register Banquet Night: Sample Instruction Sheet Sample commitment Card Example Thank You Letters
Kirk Walden brings experience in fundraising dinners from virtually every perspective. He planned fundraising dinners as an executive director of Women's Hope Medical Clinic in Auburn, AL (1991 - 1999), coached ministries on events as a consultant for LifeSteward Ministries (2000-2003) and travels the country as one of the pro-life community's most sought after banquet speakers (2001-Present).
Today, as an Advancement Specialist for Heartbeat International, Kirk brings his knowledge of what it takes to create a successful event from start to finish (Or, "From Giddyup to Whoa!", as he says) in this manual.
Inside these pages you'll find Kirk's attention to detail and his big-picture perspective on what this event can mean to your organization. You might also find some humor tossed in, too!
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